Tenant Utility Billing and Rebilling Software
In a multi-tenant building, the utility bill arrives for the whole property and has to leave as a dozen tenant recoveries. Huckleberry does that from the invoices it already collects: set who is billed what once, and every period produces a coded workbook for accounting and a statement for each tenant.
Built from the bills you already have
Rebilling runs on the invoices Huckleberry already collects, so nothing is keyed twice. What the provider feed misses you can add alongside it — an unmetered charge, a correction to a delivered line, or a recurring fee such as fire service or CAM administration.
Bill % that match the lease
Tie each tenant to the meters they sit on and the portion of each they are billed — a fixed percentage, a dedicated sub-meter, or a share of leased square footage.
Percentages are a commercial decision, not a share of a whole. They need not total 100% across a meter, and one tenant can be billed more than 100% if the lease says so. Whatever you don’t recover simply doesn’t appear.
Percentages that change mid-lease
Each rule carries its own effective dates, so a percentage that changes in March still bills the earlier months at the old rate. Quarterly and annual runs are computed month by month, so a quarter equals the sum of its months.
One run, two outputs
Accounting gets an Excel coding workbook: one row per meter, tenant, service and recoverability, with GL codes and a dollar grid by period.
Tenants get a branded PDF statement showing their own lines — usage, cost, rate, percentage applied and amount billed — with a twelve-month history. No other tenant’s figures appear on it.
Statements that don’t change later
Every run is stored as a snapshot. A statement re-downloaded months later is identical to the one you sent, even if rules or tenants have changed since — so a query about a charge from two quarters ago is answered with the same document.
Part of the same data
The invoice behind a tenant charge is the same one feeding cost trends, carbon reporting and savings verification, so what you recovered and what the building cost are read from one set of numbers.
Who it’s for
- Property managers
- Close the month without rebuilding the meter splits. Set each tenant’s percentage once, run the period, and send statements that are already formatted.
- Accounting and lease administration
- A workbook coded the way your chart of accounts expects, with totals that reconcile to the statements tenants received.
- Asset managers and ownership
- Recovery against actual utility cost across the portfolio, traceable back to the invoice behind every rebilled line.
Related modules
- Utility BillingCollect every utility invoice automatically, keep the original bill image as an audit trail, and turn cost and usage into reportable data across your portfolio.
- Account ManagementSelf-service onboarding for utility accounts, sites, users, roles, and KPI definitions — with utility credential health surfaced as issues appear.
- Rank & SortRank every site side by side on cost, usage, demand, or any custom KPI, with service-type breakdowns and normalization that makes the comparison fair.
See it against your own sites
The fastest way to judge this is to point it at a handful of your buildings and see what comes back.
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